Apply Print Settings from Filename

FolderMill can automatically print over 38 popular types of files using Hot Folders. All you need to do is create a Hot Folder, add “Print Document” Action, select a printer and place your documents into Incoming folder. Your files will be instantly processed and printed out. In this article, however, we will elaborate on more specific printing tasks.

Task

We have many users connected to the printer through a wireless LAN. The users print different types of PDF files. The problem is there is no way to set the number of copies we want. Now we print e.g. 1700 labels in a row to create a multi-page PDF with all the copies in it, but that works very slow. Can we make Foldermill print the document x times automatically, for example by adding the number at the end of the document name?

Solution

Yes you can! With FolderMill you can control how many copies of a specific document you want to have printed and even what printer tray (paper source) should be used. Also, you can apply other file printing parameters - by setting them directly in the filename of each file.

Print Settings from Filename

Specify print settings for Hot Folder

Create a new Hot Folder and add “Print Document” Action. Here you should set all needed settings, including number of copies that will be used by default. These options will be used for all incoming files. However, you can also modify individual print settings for certain documents on the fly directly in their filename. Individual print settings indicated in filename will take priority over Action’s settings.

Simply change the filenames of your documents using the following pattern:

your-original-filename-copies=2-duplex=1-tray=2-type=244-pagerange='1,5-10'.pdf

Here you can specify:

  • Number of Copies (copies=2)
  • Duplex Mode (duplex=1)
  • Printer Tray (tray=2)
  • Paper Type* (type=244)
  • Page Range (pagerange='1,5-10')

*Works for HP printers only

Number of Copies

Set the desired number of copies for each individual document. For example:

your-original-filename-copies=10.pdf

This will let Foldermill automatically print 10 copies of this particular document.

Duplex Mode

Set double-sided (duplex) or simplex printing options for this document. Possible values:

  • duplex=1 - Simplex (Normal nonduplex printing)
  • duplex=2 - Duplex Horizontal (Short-edge binding, that is, the long edge of the page is horizontal)
  • duplex=3 - Duplex Vertical (Long-edge binding, that is, the long edge of the page is vertical)

your-original-filename-duplex=3.pdf

Printer Tray

Select printer tray (paper source) for this document. To define it, use your printer tray ID number.

your-original-filename-tray=257.pdf

Paper Type

Select paper type and size for this document. To define it, use a specific paper type ID number. Please note: this option works for Hewlett-Packard (HP) printers only.

your-original-filename-type=1267.pdf

NOTE: if you don’t know your printer’s printer type ID or paper type ID numbers, you may use PrintCheckTools utility, which is located in your FolderMill program folder. If you cannot find it (in old versions of FolderMill it is absent), please contact us - we will help you!

PrintCheckTools shows both paper types available and printer trays of your printer:

Paper types and printer trays available

Page Range

Select, which pages of a document should be printed. To specify individual pages or different page ranges, enter their numbers within single quotes separated by comma (without space):

your-original-filename-pagerange='1,5-10'

Thus, you can use FolderMill to facilitate printing within your company. No need to change general print settings every time - just set the number of copies and other printing options (double-sided printing, printer tray and paper type) in the filename of each individual file! If you have any questions or issues on features described here, please contact us.

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