Each of our 300 employees copies documents they create and use to an office server. Employees work with JPG images, Microsoft Publisher and other documents. I’d like the ability to automatically convert these documents into PDF format. Is there a software tool available to help me with this task?
With so many employees and documents it’s a good idea to look for ways to automate processes. It’s also a good idea to want your company documents in PDF format. With this format you and your employees can access the documents on virtually any device, including mobile devices like phones and tablets.
fCoder recognized the importance of automating business tasks like this and developed a product called FolderMill.
FolderMill gets installed onto one of your office servers and allows you to create “monitor folders” to carry out certain tasks. You can setup these “monitor folders” to print documents, or in your case, convert documents to different formats, including PDF.
Once installed you can create one or more of FolderMill’s “monitor folders” for your employees to use. When one of your employees creates or works on a document they will place the JPG or Microsoft Publisher document into one of the “monitor folders”.
The software will then automatically convert the document into a PDF format. FolderMill includes support for dozens and dozens of file formats, so chances are you will be able to convert every document your employees use into a PDF file.
You can organize the “monitor folders” to match whatever works best for your business processes. You could create a folder for each person, create folders for certain types of documents or however you want. The important part is you have now automated converting all your business documents into a PDF file.
In case you didn’t notice, there are also no special skills or knowledge needed to use FolderMill. All your employees do is place their documents into the appropriate folder and the software will do all the work. Plus, you have greatly minimized the opportunity for employees to make mistakes or waste time and money. Each document will be automatically converted into a PDF as soon as it is placed into a “monitor folder”.
We hope you will find FolderMill to be useful and productive for your company. Now that you are able to automatically convert documents into PDF format you can focus on other tasks. Don’t forget you can also use FolderMill to automatically print documents. Good luck and please let us know if there is anything else we can do to help.