Print Document Action

FolderMill can help you automatically print various documents, images, or other types of files daily. The program can seamlessly print large volumes of different files: PDFs, office documents, text files, drawings, images, barcodes & labels, and many other file types.

Printing multiple PDF files to any printer

FolderMill detects incoming PDF and other files and automatically processes them. It can even perform several assigned printing tasks at the same time. The program supports any kind of printing device available in your system: laser and inkjet printers, plotters, multi-functional (MFP), all-in-one (AIO), home and office printers, as well as virtual or network printers. FolderMill saves applied print settings (i.e., paper size, orientation, etc.) and printer properties since the latest session to use them later again.

A wide range of basic and advanced print settings are available that allow you to set up the printing process exactly the way you need it.

How to set up automatic printing of documents

It is very easy to configure FolderMill for automated printing of documents. Simply create a Hot Folder, add Print document Action, specify desired print settings, and let FolderMill start checking new files with the Start button. 

Copy files that need to be printed out to the Hot Folder. Your incoming documents will be automatically printed according to the applied print settings. Processing takes place in real-time so that you can take the printouts from the printer tray right away.

Quick steps on printing PDF, documents, images, or other files:

General Settings of Print Document Action

Advanced Settings of Print Document Action

Task processor

Timeout
Default: 5 minutes, 100 minutes, 10080 minutes

Set a time limit for processing a single file. After this time is over, FolderMill will proceed to another file. Please do not change this parameter unless our support service advises it.

Memory leaks limit
Default: 512 MB

Set limit to random-access memory allocated for FolderMill's work. If the amount of memory leaks exceeds a certain limit, the program engine restarts automatically without interruption. This lets FolderMill process any number of files per session.

Restart after jobs number
Default: 4096 jobs

Automatically restart the program engine after a certain number of print jobs.

Enable custom scripts
Default: Yes

Custom Python scripts may be used that change the program's default behavior. They are enabled by default. Turning them off returns the program to the default state.

Display progress for each file
Default: No

The program can show the status of each file being processed on the Control Panel. Disabling this feature may enhance performance when handling small files, but progress bar indicators will not be displayed for each file.

Raster image engine
Default: GDIPlus

Set a raster image engine. You can choose between GDIPlus and Graphic Processor. Please do not modify this parameter unless advised by our support service.

Rebex MHT to PDF engine
Default: AsposeWords

Select the primary component for MHT to PDF conversion. Please do not modify this parameter unless advised by our support service.

Extract email attachments engine
Default: Rebex

Set the primary component for email attachment(s) extraction. Select between Rebex and Outlook. Don't change this setting unless advised by our customer service.

Get file list from Excel file engine
Default: Excel

Set the primary component for getting the file list from XLS/XLSX/CSV files. Don't change this setting unless advised by our customer service.

OCR engine
Default: PatagamesOCR

Select the primary component for OCR processing. To achieve better OCR results, change it to the Acrobat engine if you have Adobe Acrobat installed.

Disabled helpers
Default: none

Disable specific components FolderMill that are used by the program to print certain types of files. Please do not change this parameter unless our support service advises it.

Kill hanging processes
Default: Yes

The program may utilize the API of Microsoft Office and other applications during its operation. When this option is enabled, it will terminate background processes that were started by third-party software such as Microsoft Word, Excel, and others, if they are no longer required.

Use internal engines whenever possible
Default: Yes

With this option enabled, the program will try using its internal (built-in) engines first. If that is not possible, external components will be used for file processing.

Files and folders

Keep source files available for editing
Default: No

Enable this setting to be able to open and edit the source files when they are being processed by FolderMill.

Temp folder
Default: %TEMP%

Change the folder where temporary files created by FolderMill are located. By default, it is "C:\Users\[User]\AppData\Local\Temp".

Password list
Default: none

Enter the password for the source file(s) to batch convert password-protected documents. If you have more than one file secured with passwords, input several passwords, each on a separate line.

Restore subfolders
Default: Yes

Keep the same subfolder structure as in the input folder (if a folder is set as a source).

Recurse subfolders
Default: Enabled

Enable or disable subfolder recursion. When enabled, the program will process files from subdirectories too. To exclude certain subdirectories, optionally enter their paths in the Exclude certain subfolders field.

Existing file action
Default: Create new file

Define what FolderMill should do if the output folder already has a file with the same filename: Create new file, Overwrite, Skip.

Destination file password
Default: none

Enter a password to password-protect converted files. Password protection will apply to all successfully processed files.

Keep output files on any error
Default: Yes

Define what FolderMill should do if it encounters an error (for example, if a watermark file is missing). If changed to No, the program will not save files in the output folder in case of an error.

Output filename template
Default: {*SrcFilename}{*WorksheetName}{*SrcFileMPageNo}.{*DstFileExt}

Modify the output file name template using macros and/or arbitrary text. The default output name is: {*SrcFilename}{*WorksheetName}{*SrcFileMPageNo}.{*DstFileExt}. Click the {=} icon to add other built-in macros, such as date/time, source file's number of pages, and more. 

• {*srcfilename} – source file name;
• {*worksheetname} – worksheet file name (for Excel or CAD files);
• {*srcfilempageno} – source file page number ("M" stands for multiple pages, this macro does not add page number "1" to single-page files);
• {*dstfileext} – destination file extension.

You can combine macros with your own text, including spaces and dots. For example: 

Item {*listitemno} {*srcfilename}.{*dstfileext} | Created: {*date(dd.mm.yyyy)}

Note: macro names are not case-sensitive. That means, both {*dstfileext} and {*DstFileExt} will work the same way. 

Keep source files' original date/time
Default: No

With this option enabled, you can save the source files' properties and keep them in the converted files' properties: last write (last modified) time and date.

File extension aliases
Default: TXT=bat,cmd,c,cpp,h,java,js,php,ps1,ps1m,py,vb,vbs

If you have files of a certain supported format but with a non-standard file extension, FolderMill won't process these files. Still, there is a way to process them. With the help of File extension aliases, it is possible – just associate your files with an existing supported format.

Page layout

Rasterization resolution
Default: 300 dpi

Set DPI (Dots Per Inch) which defines output image resolution. Resolution can be set in a range between 54 to 16384. 

300 DPI is suitable for standard quality, e.g. text documents. 600 or higher is good for high-quality images or photos. Generally, we don't recommend setting it lower than 300 (the output file may have low quality) or higher than 1200 (processing may take much time).

Use rasterization anti-aliasing
Default: Yes

Use a rasterization algorithm with anti-aliasing. Anti-aliasing helps make edges of an image smoother (transition is more gradual), and visually reduces the stair-stepped pixels artifact.

Paper size
Default: As in printer

Select paper size (page format), e.g., A4 or Legal.

As in printer	The paper size is controlled by your printer's settings. To check them, go to Control Panel\All Control Panel Items\Devices and Printers, then right-click a device and select Printing preferences.
Page size based	The paper size is controlled by FolderMill. It is set automatically depending on the paper size of pages. As a result, each page will be printed with width and height dimensions, which fit best.

Page orientation
Default: As in document

Set the orientation of pages to portrait or landscape (horizontal or vertical layout).

Portrait	Set vertical orientation.
Landscape	Set horizontal orientation.
As in document	Keep the orientation of the original document.
As in printer	Keep page orientation as set in your printer's settings (Printing preferences).

Auto rotate
Default: Clockwise

FolderMill auto-rotates pages automatically so that they fit a sheet of paper. The program automatically detects the best page orientation for each document and rotates it to landscape or portrait. Choose which way the pages should be turned – Clockwise or Counterclockwise – or disable auto-rotation by selecting None.

Color mode
Default: As in printer

Set color mode to: 

• Grayscale – grayscale mode, print using various shades of grey 
• Color – color mode, print in color mode
• As in printer – as in your printer's settings (Printing preferences) 

Don't change the default setting if you want to keep some special color properties defined in your printer's settings.

Color mode for selected pages
Default: None

Select different color modes (Color/Grayscale/As in printer) for different pages or page ranges.

Printer resolution
Default: As in printer

You can get a quick version (draft) of your documents or a slower, but high-quality output. Change printer resolution to: 

• As in printer – as in your printer's settings (Printing preferences) 
• High – print at a high-quality level
• Medium – print at a standard quality level
• Low – print at a low-quality level
• Draft – print low-quality draft output

Most printers support this feature. 

Scale mode
Default: Shrink

Scale mode defines page sizing and scaling: how large or small the printouts should be. You can change it to: 

Shrink	Shrink-to-page option: decreases page size to printable area. It resizes only large pages to fit the paper and prints small pages in the original size. This is the default option.
Fit	Fit-to-page option: fits page size to printable area. Scales small pages up and shrinks large pages down to fit the paper.
Original	"As is" option: prints pages or images in their original size.
Fill	Fill-to-page option: print a full page from edge to edge on the short side. No matter the size, the page will fill the whole sheet of paper or even beyond the paper (on the long side).
Zoom level	Set a specific scaling (e.g., 50% or 110%) in relation to the printable area.

Print as image
Default: No

Convert documents into a raster graphic (bitmap) image before printing. This feature may be handy if you have some print quality issues (e.g., characters look incorrect, or the overall quality looks poor). However, the rendering may take more time. 

Print crop marks
Default: No

Add crop marks (cut marks, trim marks) that are thin lines printed in the corners of your document sheets of paper to show where to trim the paper.

Vectorize text
Default: No

Turn text characters into outlines (curves) before printing. When printing, this will create a document with vectorized characters, and the text will be non-searchable.

Horizontal alignment
Default: Center

Align the page or image to a side of a sheet of paper horizontally. Possible values:

• Left
• Center
• Right

Vertical alignment
Default: Center

Align the page or image to a side of a sheet of paper vertically. Possible values:

• Top
• Center
• Bottom

Horizontal offset
Default: 0

Shift the page or image's position horizontally (X-axis) using a custom value, which equals 0.01 inch. Zero (0) is the starting point located in the top left corner of a page or image. You can enter any positive or negative value. 

Vertical offset
Default: 0

Shift the page or image's position horizontally (Y-axis) using a custom value, which equals 0.01 inch. Zero (0) is the starting point located in the top left corner of a page or image. You can enter any positive or negative value.

Attachments

Sort attachments
Default: Name

Select how file attachments should be sorted in the output folder: 

Attachments of unknown types action
Default: Ignore

Set what to do with attachments that are not recognized. When this setting is set to Ignore, the program will skip file attachments if their format cannot be recognized. You can change it to Replace with placeholder (see the next setting Attachments placeholder template to define how it should look) or Try to process. 

Attachments placeholder template
Default: Filename

Configure placeholder(s) that should be inserted instead of unknown attachments (see previous setting). Attachments are replaced with a blank-page file with original filename (Filename). You can select your own file (Browse for file) or create a custom template (-Open Cover page designer-) as an alternative.

Include attachments by file mask
Default: *.*

Use an expression that allows converting only certain attachments by mask. For example, type *.pdf to convert PDF attachments only. Or enter attachment.* to convert only files containing the word "attachment" in the filename. You can add one or several masks at the same time (each on a separate line).

Exclude attachments by file mask
Default: none

Use an expression that restricts processing of certain attachments by mask. You can add one or several masks at the same time (each on a separate line). For example: *.docx

Print attachments
Default: After main document

Set the method of processing attachments. If you print files that have attachments, such as emails or PDF Portfolio documents, you can select what FolderMill should do with them: 

• Ignore – ignore attachments
• After main document – print attachment after a document
• Before main document – print attachment before a document
• Print only attachments – print attachments only

In the same print job with document
Default: No

Printing, for example, an email plus its attachments in the same print job ensures they are printed one after another. It can be handy if you want to staple the attachment and the document together after printing.

Document printing settings

Page range selection
Default: All 

Select only Odd or Even pages.

Copies
Default: 1

Select how many document copies should be printed.

Max copies per job
Default: Not set

Sometimes, the size of the print job and the spool file can become very large, slowing down the printing process. By enabling this setting, you can split large print jobs that contain documents with multiple copies into smaller parts. This can potentially reduce the spool file size and expedite printing, especially if the spool file size becomes exceedingly large.

Collate
Default: By documents

Set page collation to By documents, By pages, or As in printer.

By documents	All copies of a document are printed before printing the next document. Document copies are printed together – all printouts are arranged document copy by document copy: document 1 (copies #1,2,3...), then document 2 (copies #1,2,3...), then document 3 (copies #1,2,3...), and so on.
By pages	All copies of a page are printed before printing copies of the next page. Page copies are printed together – printouts are arranged page by page: pages #1,1,1, pages #2,2,2, pages #3,3,3, etc. of first document's copies; then pages #1,1,1, pages #2,2,2, pages #3,3,3, etc. of second document's copies, and so on.
As in printer	Printouts are collated according to your printer's settings. To check them, go to Control Panel\All Control Panel Items\Devices and Printers, then right-click a device and select Printing preferences.

Duplex mode
Default: As in printer

Set duplex (double-sided printing), simplex mode (one-sided printing), or let the printer control this setting.

One-sided (Simplex)	Printing on one side of paper.
Long-edge binding	Double-sided printing using a vertical page turn in portrait, and horizontal page turn in landscape orientation.
Short-edge binding	Double-sided printing using a horizontal page turn in portrait; and vertical page turn in landscape orientation.
As in printer	Printing mode is the same as in your printer's settings (Printing preferences).

Page print order
Default: Direct

Set the order of printing pages in a multipage document to Direct or Reverse.

Print job name
Default: {srcfilename}{sppgroup(" - part {0} of {1}")}.{srcfileext}

Set a name for the print job to help you see what's being printed on the printer display. By default, it is set to source file name – dot – source file extension.

Disable printing empty pages
Default: No

The program can detect blank pages so you can prevent printing them automatically.

Print engine
Default: default print engines

FolderMill can switch between different modules if an certain file cannot be handled properly. The modules include Cnv2Pdf, CADlib, Patagames, EDrawingsHelper, and some others. Don't change this setting unless it was advised by our customer service.

Paper sources

Paper source for documents
Default: As in printer

Select the input tray for paper, for documents.

Possible options: 

As in printer	The paper source is the same as in your printer's settings (Printing preferences).
Page size based	The paper source is selected automatically by FolderMill to fit the page size of documents the best way.

Paper source for selected pages
Default: List is empty

Select input tray(s) for paper, for a specific page range. It has the same options as Paper source for documents plus The same as for document.

Paper source for cover pages
Default: The same as for document

Select the paper source for cover pages. It has the same options as Paper source for documents plus The same as for document.

Paper source for cover page before all attachments
Default: The same as for document

Select input printer tray (paper source) for cover page before all attachments. The cover page can be configured via the Cover page before all attachments template parameter. 

Paper source for cover page before each attachment
Default: The same as for document

Select input printer tray (paper source) for cover page before each attachment. The cover page can be configured via the Cover page before all attachments template parameter. 

Paper source for folder cover pages
Default: The same as for document

Select the paper source for folder cover pages. It has the same options as Paper source for documents plus The same as for document.

Paper source for report page
Default: The same as for document

Select the paper source for report pages. It has the same options as Paper source for documents plus The same as for document.

Service pages

Print cover page
Default: No

Enable printing an additional cover page to distinguish between printed documents (or copies). The cover page is a sheet of paper that separates each newly printed document from the previous one. You can select a cover page template that you prefer.

Cover page template
Default: Filename with FolderMill logo

Set a cover page template for Print cover page setting. You can use various page layouts, select your own file (-Browse for file-), or create your own template using the Cover page Designer (-Open Cover page Designer-).

In the same print job with document
Default: Yes

Print the document and the cover page in the same print job. This ensures they are printed one after another. It can be handy, for example, if you want to staple the cover page and the document together after printing. Or, you can disable it if you want to print them on different printer trays.

Print service pages only
Default: No

Print service pages (cover and/or report pages) only, without the documents.

Print

Remember printer name and settings
Default: Yes

By default, FolderMill "remembers" the printer selected during the last use, retains all changes made to your printers' settings, and maintains them when you restart the program.

File loading settings

The File loading settings section includes settings that determine how FolderMill handles incoming files at the start of processing.

Settings

Get printer settings from filename
Default: Yes

With this feature enabled, the program can receive and apply print settings from the file's name.

Print on default printer
Default: No

FolderMill allows you to print on the default printer set in Windows, regardless of the printer chosen in the program's interface. To verify the default printer, navigate to the Control Panel, select Hardware and Sound, then click on View devices and printers.

FolderMill printing tips & tricks

You can also configure FolderMill to perform even more complex and specific tasks. Here are a few tips on how to streamline some of them.

Instantly send files to Hot Folder using context menu

Select one or more files, right-click them and find Process with FolderMill option in the context menu, then send files to an existing Hot Folder:

When you send files to a Hot Folder this way, you will be prompted to specify the number of copies of these documents. To enable this feature, please don't forget to check the box next to Add to Windows explorer context menu option on FolderMill installation. 

Automatically select paper source by document page size

If your printer provides a variety of paper sources for printing, you can let FolderMill automatically select the most appropriate paper tray, depending on page size of each incoming document. To enable this function, add Print Document Action, open Advanced Settings, find Paper size and switch it to Page size based.

How to control print settings from filename

Moreover, you can customize individual print settings by adding the values at the end of the document's name. Rename your document according to this pattern:

your-original-filename-copies=2-duplex=1-tray=2-type=244-pagerange='1,5-10'.pdf

copies=2	Sets the number of copies;
duplex=1	Sets one-sided or double-sided printing mode: 1 – simplex; 2 – duplex; 3 – duplex horizontal;
tray=2	Sets paper source by tray ID;
type=244	Sets paper type ID (for HP printers only);
pagerange='1,5-10'	Sets exact pages to be printed.

As you can see, it is possible to change values for the number of copies, set duplex mode, select printer tray, paper type ID, or page range — for each file. See further details in our how-to article: Apply Print Settings from Filename.

Print specific documents using filename filter

You can configure FolderMill so that it processes only certain types of files using Filter by filename Action. This Action can select files by name or file extension, for example, to print only PDF files. You can also skip files, which shouldn't be processed, using the Process all document except those… option.

Simultaneously print documents on different printers

With FolderMill, you can send groups of documents to different printers. Simply create as many Print Document Actions as you need and choose different printers there. FolderMill will process incoming files and distribute them to different printing devices.

Combine file conversion with printing

FolderMill is all about multitasking! Our software can take care of your routine processes and combine different tasks, such as conversion and printing at the same time. For example, your JPG files can be converted to PDF and printed on a selected printer.

See more tips & tricks →

Didn't find a solution for you?

Not sure whether FolderMill can do the job? Having trouble configuring our software?
Missing that bit extra for FolderMill to get the job done? Don't hesitate to contact our customer support, and we will do our best to help you.

Download FolderMill